Efficiency is essential when due diligence timelines become compressed. Find the VDR that can simplify administrative tasks, such as installation and maintenance. Then use built-in analytics and tools for reporting to gain valuable insight into how your users are using your content. You can then address areas that are causing you concern and may affect productivity. For example HR employees are spending the majority of their time reviewing employee complaint records, this could be a problem that you need to nip in the bud.
Make sure your vdr offers a well-organized, consistent file structure and an intuitive search function. This makes it easy for users to find the files they require without having to search through irrelevant documents. A VDR that allows for fine-grained viewing gives valuable information about compliance. For instance you can look at the page-level user activity for all files and folders to determine who has viewed which document and for the length of time. This allows you set appropriate safeguards to stop unauthorized disclosures and keep your deal moving forward.
You should also look for a VDR that can easily integrate with your existing software. This will make it easier to automate a variety of daily tasks, for example uploading documents directly from your desktop computer to your VDR workspace. You can then easily edit the documents in real-time using your own software. This will prevent you from spending time copying and paste files back and back and forth between your VDR and office software.